Create or change a cell reference

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Any help would be immensely appreciated. Description The Microsoft Excel FIXED function returns a text representation of a number rounded to a specified number of decimal places.

To make a structured references absolute, you need to duplicate the reference as if it were a range of multiple columns. Is there something to help this?

Relative And Absolute Formulas

I want to cover something today that I use all of the time but seems to be understood in varying degrees by clients I work with. In each case it is changing the reference to refer to the cell one to the left on the same row as the cell that the formula is in, i. The reason an error is returned when it is pasted into column A, is because there are no columns to the left of column A. This behaviour is very useful and is what allows a sum to be copied across or down the page and automatically refer to the new column or row that it finds itself in. But in some situations, you want some or all of the references to remain fixed when they are copied elsewhere. EXAMPLE: Take an example where you have a column of Sales values in Pounds Sterling in column A and a formula to convert these into US Dollars in column B. You could enter the actual exchange rate into the formula but it would be more sensible to refer to a cell where the exchange rate is held, so that it can be updated whenever it is needed. The dollar sign allows you to fix either the row, the column or both on any cell reference, by preceding the column or row with the dollar sign. In this example we have fixed both the row and the column, but in other situations, you may just want to fix one or the other, for example: Above we have a spreadsheet calculating the times tables where we want to every cell in the white area to be the product of its row and column heading. This is easy using the dollar symbol. This can then be copied to every cell in the white area. Quick Tip You can speed up entering the dollar signs by using the function key F4 when editing the formula, if the cursor is on a cell reference in the formula, repeatedly hitting the F4 key, toggles between no dollar signs, both dollar signs, just the row and just the column. Anonymous I thought I would fix my problem with dollar sign, but it turns out I was wrong : I need help... I have a cell in which I have sum of values: SUM A10:A20 and I want that sum always like that, not to change in any case. But every time I take a value from cell for example A12 and put it higher in cell let's say A5, SUM changes to SUM A5:A20. What should I do, so the SUM stays A10:A20 at all times? I hope you understand me : Thanks, Neli from Slovenia I have a spreadsheet which changes very day. All the columns from V onward move one space to the right. In column L I want to display the difference between column P, which does not move and column AF. Each day the values in column AF shift to the right into column AG. I want my formula to show the difference between P and the new value in AF. The next day when the columns move on the result in L becomes the difference between P and AH and so on. Not what I want. Any ideas about what I can do? It sounds like you are inserting columns for new data or cutting and pasting to make room for the new data. Both of these will change any formulae pointing at the cells to move with the data. If so, the simplest solution would be to copy not cut and paste to make room for the new data. Copy does not affect formulae referencing the cells. The new data can then be pasted over the old data and the formula will stay where it is. Alternatively, instead of referring directly to the cell, you could use to refer to the cell relative to a cell that is not going to move. I hope that helps. I did it by counting columns and that worked. I've now updated my sheet for the day and it has kept the relationships I wanted. So thanks very much indeed. I keep my stock market portfolio on a spreadsheet and this will help me identify shareholdings that are beginning to flag. Anonymous Hi Glen, Is it possible to replace a cell with the formula result? For example and apologies if this is very long winded! Your assistance would be much appreciated! Alternatively, if you want the column that the formula gets the lookup value from to change relative to the position of the formula, then choose the first version. Obviously, if you are never going to copy the formula to other cells, it won't make a lot of difference! As before, and in the post, the dollars only make a difference when the formula is copied elsewhere. All of those ranges are the same, but when copied, the dollars will change the behaviour. Copying along row 1 will have no effect as you are not changing the row, and you have fixed the column. The row however does change as you have not fixed it. Paul The fact that you put the exchange rate in a different cell is another good tip. I try not to hard card numbers in my formulas. Someone not familiar with the American antiquated system of measures might wander what this formula is doing. Thanks for explaining this. Everyone who uses excel professionally likes it because it is easy to change data and have your whole file update if you want it to. Unfortunately, the same thing happens sometimes when you don't want it to. Just as you pointed out in your example, people may copy a cell. They forget that it relies on information that is found elsewhere and may even change that information and it messes up their results. Excel is a powerful tool and can help us save time when we use it well. Anonymous I have a problem. When manually running depreciation schedule fo 1000s of items every month, how could I use this function. WDV Rate July Aug Sep Oct Nov Dec Jan 100 10% 10 10 10 500 18% 90 90 90 Just two rows here but in real world I have 1000s. Any suggestion would be much appreciated!! Shally Anonymous Thanks for replying Glen, But if we don't fix the row, corresponding value changes. I just don't want to type for each of the rows manually. Is there something to help this? Regards, Sally Kingsley Thanks for this, Glen. I was interpolating two sets of values over 5000 values for each and i needed the formula to consecutively refer to another single separate cell that contained a constant. Cell references are useful. As you pointed out in your example, sometimes a cell points to information that you want to remain fixed, such as an exchange rate. You can then worry about making sure that the exchange rate information is always up to date, without thinking about how it affects a calculation in another part of the spreadsheet. This does seem to be an oversight from Microsoft. Do I have to fill down for it to work? Eric That's working correctly, when you fill across the row will stay fixed without the dollar - the column will move. Your dollar is fixing the column. If you fill down, you will see that the row changes. The dollars can only fix references, not get them to change in a different way. In your example you can fix the J or fix the 8. Without the dollar, a row will change when the row changes and a column will change when the column changes. I hope that makes it clearer. Anonymous Really really helpful thanks. As with your clients i had a varied understanding of it's use but your very clear and concise definition has helped me immensely. Although as a patriot i do feel aggrieved that they didn't implement this function using the £ for UK releases ; don't worry, i'm not that stupid really! Graham I'm not sure this is relevant to this post, but I think you'll find that there is data validation on that cell. Assuming the spreadsheet is not protected, you can switch this off by highlighting the cell and clicking Data Validation on the Data ribbon and clicking Clear All. You might be interested in my Excel Advice by Email service, where I answer questions like this for you for a modest annual fee. Glen Feechan, i have found your tips really useful. Now 8 students appeared out of 10 in a test and their result is made along with their roll numbers. All I need is to automatically appear their marks in column B against their roll numbers in column A and the rows of 2 students in column C ,who have not appeared, may remain blank. I hope I have not complicated much. Any excel formula or vbasic macros solution is much appreciated. Glen Feechan, i have found your tips really useful. Now 8 students appeared out of 10 in a test and their result is made along with their roll numbers. All I need is to automatically appear their marks in column B against their roll numbers in column A and the rows of 2 students in column C ,who have not appeared, may remain blank. I hope I have not complicated much. Any excel formula or vbasic macros solution is much appreciated. Basit - you can use VLOOKUP or INDEX and MATCH to lookup the marks and use IF and ISERROR to show blank if this returns an error as it will for those without a mark. I have a product that I have a manufactured. I have four pricing tiers I receive for quantities of 1-25, 26-50, 51-75, and 76-100. Each of those ranges has a column on my spreadsheet. Just to the right of that is the column where I input the quantity I want to order. To the right of that is where I want the appropriate cost to be displayed, based on the quantity. Any help would be immensely appreciated. Anonymous If I have a column A with different times 8:01am, 8:24am, 8:11am.. In that case how can i keep the non updating data on correct alignment when I'm updating the rest of the columns? How can you take a cell that was created with a formula and make it stay the same. I want to be able to delete the cells that derived the formula. Here is what I am doing: I am working on a spreadsheet where I import negative numbers expenditures from a different program and I want them to be positive. I have been creating a formula where I take the number times a negative one and copy it down the entire line. This works but I can't figure out how to keep those cells as that number, while deleting the column I don't need full of negative numbers? Suresh - I'm not quite sure what it is that you want me to explain, but I will assume that it is the different use of the dollar signs in the two examples as this is the subject of the blog post. The first one looks at the range from E2 to E1048576 on sheet IST, whereas the second one looks at the range G4 to G335 on sheet DBR. This means that if the formula was copied elsewhere it would still look at exactly the same range. In the second one, the dollar is only on the row numbers 4 and 335 , meaning that the column references will move relatively if the formula is copied elsewhere. I have a problem and not sure how to solve it in excel. I want each cell along vertical column lets say column A to refer a calculation on two columns on a separate sheet and replace the second column moving towards right keeping first column fixed on each consecutive cell of the resulting sheet in the same column. If I've understood your problem correctly, you can't do it just with dollars as the you are wanting the column to increase with the row. The dollar would only allow you to specify whether the row increased with the row or not. You should be able to do what you are after using a dynamic range. Open the Name Manager on the Formula ribbon, and add a new range let's call it dropdown , and enter your formula as the range area. Once you have created the range, you just enter its name preceded by the equals sign as the list in your data validation, e.

Quick Tip You can speed up entering the dollar signs by using the function key F4 when editing the formula, if the cursor is on a cell reference in the formula, repeatedly hitting the F4 key, toggles between no dollar signs, both dollar signs, just the row excel formula fixed cell just the column. Paul The fact that you put the exchange rate in a different cell is another good tip. As you do this, the cursor will change to a thin black cross, and you hold and drag it over the cells you want to auto-fill. If so, the simplest solution would be to copy not cut and paste to make room for the new data. This works but I can't figure out how to keep those cells as that number, while deleting the column I don't need full of negative numbers. Thank you Jon or anyone that can provide help. As before, and in the post, the dollars only make a difference when the formula is copied elsewhere. Anonymous Really really helpful thanks.